Plan the work. Track the time. Ship.
Tasks, boards and timesheets in one place, so the hours your team logs always match the work on the board.
30-day trial of any paid plan, no card to start. Free plan available.
- VAI-144Weekly report e-mail0:00
- VAI-141Roles matrix in settings0:30
- VAI-142Export timesheet to CSV2:15
- VAI-139Resend expired invites0:40
- VAI-135Dark mode for charts3:30
- VAI-131Audit log filters7:15
- Start a timer, then stop it.
Time tracking
Your timesheet fills itself while you work.
Start a timer from any task. Hours land in the right cell, totals update live, and the week is ready to submit for approval on Friday.
Time tracking is part of the Standard and Premium plans. Every new workspace gets a 30-day trial of the plan it picks, with no card needed to start.
| Task | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| VAI-142Export to CSV | 1:30 | 2:00 | 1:00 | - | - | 4:30 |
| VAI-139Invite flow | 0:45 | - | 1:15 | - | - | 2:00 |
| VAI-131Audit log filters | 3:00 | 4:15 | - | - | - | 7:15 |
Why Vailo
Work that adds up
Built for modern teams
Flexible workflows, comments with @mentions and real-time updates keep everyone on the same page without status meetings.
Start free, scale as you grow
The Free plan covers 10 users, unlimited teams and projects and 200 MB of storage. Upgrade when you need time tracking, reports or more room.
Security and privacy first
Data is encrypted in transit and at rest. Role-based access control decides who sees and changes what, and the audit log records it on Premium.
Fast and reliable
Automatic backups, so the board is there when you open it.
How it works
From sign-up to shipping in three steps
Create your workspace
Sign up, name the workspace and invite your people. Set up the first project in a minute.
Build your teams
Group people into teams, give them roles and keep each project to the people who work on it.
Plan, track, deliver
Create tasks, set priorities, assign people and log time against the work as it happens.
Features
Everything the work needs
One tool for the board, the hours and the people behind them.
The board
Plan the work and see where it stands.
Task management
Statuses, priorities, assignments, dependencies and a full history for every task, updated live for the whole team.
Rich task descriptions
Formatting, lists, code blocks and pasted screenshots for context nobody has to ask for.
GitHub and GitLab
Connect repositories and see the related activity next to the task.
The hours
Log time where the work happens and close the week.
Time tracking and timesheetsStandard
Timer on every task, time estimates, weekly timesheets and automatic locking after approval.
Manager approvalStandard
A dedicated approval queue with e-mail notifications. Approve, or reject with a note.
ReportsStandard
Project reports and task analytics; team performance and workload on Premium. Timesheets export to CSV.
The people
Talk on the task, not in another tool.
Comments and mentions
Discuss on the task itself with rich text, @mentions and edit history.
Notifications and reminders
Personal, project and workspace alerts for updates, mentions and deadlines, plus a reminder the day before a due date.
A week in Vailo
From Monday’s plan to Friday’s report.
One week, five days, one tool. This is how the work flows through Vailo.
Mon
Plan the board
Put the week on the board: create tasks, assign them and set priorities and due dates in one view.
Tue
Start a timer
Press start on the task you are working on. The timer runs in the header while you move around the app.
Wed
Add what the timer missed
Forgot to start it? Add the time to the task afterwards. Everything lands in the same weekly timesheet.
Thu
Let the pull request move the task
Link a GitHub or GitLab branch to a task. Opening the pull request moves it to In review, merging it moves it to Ready for testing (Standard and Premium).
Fri
Submit, approve, report
Submit the timesheet and the manager approves it, which locks the week. Then read the reports and export them as CSV or PDF.
GitHub and GitLab
Merge the PR. The task moves on.
Link a branch to a task and Vailo follows the work: commits show up on the task, and the task status follows the pull request.
- 1
Push to the linked branch
git push origin export-timesheet-csvCommits appear on VAI-142
- 2
Open the pull request
PR #41 openedVAI-142 moves toIn Review
- 3
Merge it
PR #41 mergedVAI-142 moves toReady To Test
GitLab merge requests work the same way. Free shows commits and pull requests for one repository; automatic status changes and more repositories are on Standard and Premium.
Switching
Bring your tasks with you.
Import a CSV export from Jira, or from any tool that exports CSV, and start where you left off.
Export from Jira
In Jira, export your issues as a CSV file. One import takes up to 1000 rows.
Map the columns
Choose the title and status columns, and optionally description, assignee, priority, due date and original estimate. Common Jira headers are matched for you.
Your board is ready
Statuses are mapped to the Vailo workflow, assignees are matched by e-mail, and you review a preview before anything is imported.
Available to managers, from Projects in your workspace.
Pricing
Pay per seat. Start free.
See what your team would pay before you create an account.
€61.80per month
12 × €5.15 per user, excl. VAT. The first 30 days are free.
- Free
- Perfect for small teams getting started with project management
- Standard
- For growing teams that track time, plan leave and follow their projects
- Premium
- For organisations that manage people: reports, audit logs, branding
Every new workspace gets 30 days of the plan it picks, with no card needed to start.
Changelog
Built in the open.
Small team, short loop. What ships is listed here, newest first.
- Fixed: signing out from the sign-out page or by leaving a workspace now really ends your session
- On the task page, the back link and task actions stay at the top while you scroll
- Faster boards in big projects: opening a task and changing status, priority or assignee from the list respond at once, and the board loads less data
- The task preview slides in faster, no longer pops a tooltip when it opens, and "Open page" shows that the page is loading
- Fixed: creating a project failed with a permission error, and the e-mail footer had a grey band in dark mode
- Task dependencies: mark which tasks block a task, see the open blockers on the task and its board card, and get a notification when the last blocker is done. Available on all plans
Ready to see your week add up?
Create a workspace in a couple of minutes.
- 30-day trial of paid plans
- No card needed to start
- Cancel anytime